MANAGER, THIRD PARTY ADMINISTRATION (OPEN TO PROGRAM MANAGEMENT OFFICE ONLY)

TO BE ELIGIBLE TO BE CONSIDERED, YOUR ASSIGNMENT MUST REPORT UNDER THE PROGRAM MANAGEMENT OFFICE

Job Summary
Manages staff and engages in the multi-disciplined and complex work associated with those utility construction activities/projects involving public agencies, public/private utilities, and other third parties; provides an interface between Metro′s contractors and third parties; and provides forecast reports and budget controls for all third parties to help keep construction projects within budget and on schedule.

Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes:

Education

• Bachelor's degree in Engineering, Construction Project Management, or a related field

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience performing third party administration work in the areas of construction and design coordination

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience reviewing meeting minutes and general third-party administrative functions performed by staff
• Experience in working with utility owners to ensure utility relocations are appropriately moving forward and to ensure all conflicts are resolved.

Example of Duties

• Leads Metro′s Third Party Coordination efforts with various government agencies and utilities; ensures cooperation between the various parties
• Coordinates the preparation of engineering plans, drawings, specifications, procedures, and schedules necessary for design/build work for utility rearrangement and restoration
• Interacts with design and construction management consultants, other agencies, and utilities in order to bring early resolution of conflicts throughout the construction and design process
• Leads staff in advising Metro of third-party interests during pre-bid, pre-construction, progress, as-built review, and final inspection meetings
• Leads staff in the execution of close-out actions for completion of project contract activities, including the execution of proper certification for the release of work
• Provides 24 hour on-call status for response to emergency conditions involving utility services or use of public right-of-way at Metro projects and assists in developing claim strategies for minimizing damage assessment
• Analyzes data, specifications, and drawings, making necessary changes or recommendations where appropriate
• Reviews and approves all change notices involving agencies/utilities facilities, including betterments and cost recovery
• Coordinates the design/build as-built documents with third parties and makes necessary changes to promote agency and/or utility closeout and acceptance
• Works with the design/build contractor to present all as-built documents to third-party agencies and utilities, resolves discrepancies, and works toward final acceptance
• Reviews and approves third-party invoices
• Coordinates power locations and installations for design/build contracts regarding street and traffic signals with the appropriate power utility, Bureau of Street Lighting, and Department of Transportation
• Coordinates the preparation of plot maps and associated legal descriptions for the dedication of Metro property that is being turned over to a city or county for street dedications
• Coordinates the preparation of plot maps and legal descriptions for the vacation of existing city or county streets within the alignment of the projects; initiates the vacation application to the Bureau of Engineering, appears at city hearings, and finalizes the vacation requirements to validate the vacation
• Coordinates the preparation of all legal documents and third-party acceptance for third-party easements within Metro properties
• Supervises the scope definition for each third-party work effort and negotiates budget and schedule
• Supervises the project staff in representing Metro in relations with public agencies, railroads, and utilities, especially in the resolution of conflicts during construction
• Supervises staff in the establishment of long-range third-party goals, budgets, and schedules
• Supervises the acquisition of properties as directed by the Project Manager
• Manages the development of Master Cooperative Agreements, California Public Utilities Commission (CPUC) applications, and work orders by staff, including the identification of items for cost recovery, betterments, and credits
• Manages the Project Change Control Board Status Reports, noting cost recovery items
• Directs the production of reports, budgets, feasibility studies, schedules, and economic analyses that apply to project utility service requirements, rearrangements, and permitting
• Oversees the initiation of audits of work by third parties for compliance with quality, schedule, and cost limits; negotiates changes to agreements to minimize delays to prime work
• Supervises the coordination of the production of permits for contractors′ operations
• Coordinates staff in response to emergency conditions involving third parties, and assists in developing claim strategies for addressing damage assessment
• Leads staff in providing technical expertise for responses to Requests for Information (RFIs) and Requests for Comments (RFCs) which pertain to third parties, as well as the review of all change notices prior to Metro Board action
• Directs staff in maintaining files and records necessary for support documentation, including cost, schedule, scope, quality, and permit records, with the support of computer systems
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties