SENIOR THIRD PARTY ADMINISTRATOR (OPEN TO PROGRAM MANAGEMENT OFFICE ONLY)

TO BE ELIGIBLE TO BE CONSIDERED, YOUR ASSIGNMENT MUST REPORT UNDER THE PROGRAM MANAGEMENT OFFICE

Job Summary
Plans the multi-disciplined and complex work associated with those utility construction activities involving public agencies, public/private utilities, and other third parties, by facilitating and expediting approval of permits and plans to keep construction projects on schedule.

Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Engineering, Construction Project Management, or a related field

Experience

• Three years of relevant experience as a Third Party Administrator; some positions in this class may require specialized experience in area of assignment

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience with organizing and attending contractor meetings and preparing meeting minutes and monitoring elements on tracking sheets
• Experience working with city municipal departments to ensure variances and permits are obtained for applicable work
• Experience coordinating with utility owners for new services and relocations

Example of Duties

• Manages utility work for any Metro construction project and helps expedite permits and construction plans approval
• Reviews the execution of work by third parties, including large utility rearrangement projects
• Oversees the project staff in representing Metro in relations with public agencies, railroads, and utilities, especially in the resolution of conflicts during construction; organizes meetings with third parties
• Develops Master Cooperative Agreements, California Public Utilities Commission (CPUC) applications, and work orders, and oversees those produced by staff, including the identification of items for cost recovery, betterments, and credits
• Assists management in the establishment of long-range third-party goals, budgets, and schedules
• Oversees the acquisition of properties as directed by the Project Manager
• Manages the Project Change Control Board Status Reports, noting cost recovery items
• Produces reports, budgets, feasibility studies, schedules, and economic analyses that apply to project utility service requirements, rearrangements, and permitting; manages the work schedule for utility relocations
• Manages the budget for utility work and city agency support
• Initiates audits of work by third parties for compliance with quality, schedule, and cost limits; negotiates changes to agreements to minimize delays to prime work
• Coordinates the production of permits for contractors′ operations
• Facilitates cooperation and resolves conflicts between project contractors and third parties, including encroachments, noise control, and traffic impacts
• Coordinates staff in response to emergency conditions involving third parties, and assists in developing claim strategies for addressing damage assessment
• Provides technical expertise for responses to Requests for Information (RFIs) and Requests for Comments (RFCs) which pertain to third parties, as well as the review of all change notices prior to Metro Board action
• Advises Metro of third-party interests during pre-bid, pre-construction, progress, as-built review, and final inspection meetings
• Executes the close-out actions for completion of project contract activities, including the execution of proper certification for the release of work
• Maintains project files and records necessary for support documentation, including cost, schedule, scope, quality, and permit records, with the support of computer systems
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties