SENIOR THIRD PARTY ADMINISTRATOR (OPEN TO PROGRAM MANAGEMENT OFFICE ONLY)

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Program Management
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6201 Total Views
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220452 Requisition #

TO BE ELIGIBLE TO BE CONSIDERED, YOUR ASSIGNMENT MUST REPORT UNDER THE PROGRAM MANAGEMENT OFFICE

Job Summary
Plans the multi-disciplined and complex work associated with those utility construction activities involving public agencies, public/private utilities, and other third parties, by facilitating and expediting approval of permits and plans to keep construction projects on schedule.

Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

  • Bachelor's Degree in Engineering, Construction Project Management, or a related field


Experience

  • Three years of relevant experience as a Third Party Administrator; some positions in this class may require specialized experience in area of assignment


Certifications/Licenses/Special Requirements

  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions


Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.


The following are the preferred qualifications:

  • Experience with organizing and attending contractor meetings and preparing meeting minutes and monitoring elements on tracking sheets
  • Experience working with city municipal departments to ensure variances and permits are obtained for applicable work
  • Experience coordinating with utility owners for new services and relocations


Example of Duties

 

  • Manages utility work for any Metro construction project and helps expedite permits and construction plans approval
  • Reviews the execution of work by third parties, including large utility rearrangement projects
  • Oversees the project staff in representing Metro in relations with public agencies, railroads, and utilities, especially in the resolution of conflicts during construction; organizes meetings with third parties
  • Develops Master Cooperative Agreements, California Public Utilities Commission (CPUC) applications, and work orders, and oversees those produced by staff, including the identification of items for cost recovery, betterments, and credits
  • Assists management in the establishment of long-range third-party goals, budgets, and schedules
  • Oversees the acquisition of properties as directed by the Project Manager
  • Manages the Project Change Control Board Status Reports, noting cost recovery items
  • Produces reports, budgets, feasibility studies, schedules, and economic analyses that apply to project utility service requirements, rearrangements, and permitting; manages the work schedule for utility relocations
  • Manages the budget for utility work and city agency support
  • Initiates audits of work by third parties for compliance with quality, schedule, and cost limits; negotiates changes to agreements to minimize delays to prime work
  • Coordinates the production of permits for contractors′ operations
  • Facilitates cooperation and resolves conflicts between project contractors and third parties, including encroachments, noise control, and traffic impacts
  • Coordinates staff in response to emergency conditions involving third parties, and assists in developing claim strategies for addressing damage assessment
  • Provides technical expertise for responses to Requests for Information (RFIs) and Requests for Comments (RFCs) which pertain to third parties, as well as the review of all change notices prior to Metro Board action
  • Advises Metro of third-party interests during pre-bid, pre-construction, progress, as-built review, and final inspection meetings
  • Executes the close-out actions for completion of project contract activities, including the execution of proper certification for the release of work
  • Maintains project files and records necessary for support documentation, including cost, schedule, scope, quality, and permit records, with the support of computer systems
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out


May be required to perform other related job duties

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

 

  • Principles and practices of Civil, Utility, Traffic, Corrosion Control, and Environmental Engineering, including railroad and utility safety regulations
  • Design, construction, scheduling, and budgeting of utility work
  • State and federal regulations regarding railroad operations, including CPUC procedures and requirements
  • Principles and practices of contract administration and cost accounting
  • Principles and practices of construction project management
  • Real estate laws and practices regarding the acquisition and use of public and private properties
  • Methods and practices of creating cooperative work relationships and representing third-party interests
  • Applicable business software applications


Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

  • Managing utility construction and relocation activities performed by third parties
  • Organizing meetings with staff, city agencies, and utility companies to more effectively coordinate projects
  • Forecasting, developing, and negotiating scope and budget for third party activities
  • Analyzing situations, identifying problems, and recommending solutions
  • Exercising sound judgment and creativity in making decisions
  • Communicating effectively both orally and in writing to a wide range of technical, professional, and construction-oriented groups and individuals
  • Negotiating specific work details, schedules, and budgets for third party annual workplans
  • Resolving conflicting work issues between third parties and contractors
  • Reading and understanding construction plans


Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

  • Compile, analyze, and interpret complex data, with the use of computer equipment
  • Determine strategies to complete utility work on or before scheduled date due
  • Prepare reports on third party activities, identifying cost and schedule savings
  • Think and act independently
  • Lead crisis mitigation through the application of analysis, experience, and team input
  • Understand, interpret, and apply laws, rules, regulations, policies, standards, procedures, contracts, budgets, schedules, and labor/management agreements
  • Represent Metro before the public, city agencies, and third parties on technical, business, professional, and civic issues
  • Oversee, train, and motivate assigned staff in the execution of planning, design, and construction
  • Read, write, speak, and understand English

Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.


Working Conditions

 

  • Typical office situation
  • Close exposure to computer monitors and video screen


Physical Effort Required

  • Sitting at a desk or table
  • Type and use a keyboard and mouse to perform necessary computer-based functions
  • Standing
  • Walking (distance 5' to 100')
  • Communicating through speech in the English language required
  • Good distance vision and/or depth perception to judge distances
  • Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)

(TS)


Selection Procedure:

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills, and abilities.


Application Procedure:

Candidates can complete their Employment Applications on their mobile device or computer.


Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 11:59 p.m. on the posting end date.

Metro is an Equal Employment Opportunity (EEO) employer, committed to maintaining an environment that values diversity and where its employees and applicants are free from discrimination, harassment and retaliation. Decisions affecting all LACMTA employment practices are made without regard to race, color, religion, national origin, sex (including pregnancy), age, disability, ancestry, medical condition, marital status, sexual orientation, gender identity, gender expression, military and veteran status, genetic information or any other basis protected by federal or state statutes.

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